For HVAC Owners

Make more money from every call you already get.

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Call (912) 913-2338
Hear Riley answer a live HVAC call right now. No forms. No sales call. Just Riley.

Riley answers every call and upsells every customer. Scout texts back missed calls in 15 seconds. Chase follows up until the job is booked. Max reactivates past customers automatically. Your four-person team working 24 hours a day so you never lose another job or another customer.

No contract
Setup in 48 hrs
Cancel anytime
9:41
Tue Dec 16
BOOKED
9 AM
AC Tune-Up
M. Reyes
11 AM
Filter Replacement
J. Patel
1 PM
System Check
D. Coleman
3 PM
Maintenance Plan
L. Hayes
Riley
$120K
Annual Revenue Lost
avg HVAC missed calls
15 sec
Text Back Speed
before the next call
24/7
Always On
nights, weekends, holidays
100%
Upsell Consistency Rate
every single call every single time
$15,340
Average HVAC Customer Lifetime Value
when they stay on a maintenance plan

Not ready to qualify yet? Find out exactly how much your business is leaking first.

Get Your Revenue Leak Report$47
What you get

Four teammates. One outcome: every lead booked and every customer kept.

24/7
Riley

Answers Every Call 24/7

Friendly, human-sounding voice picks up on ring 2. Qualifies the lead, captures the issue, and books the slot. Recommends maintenance plans and upsells on every call. Something no VA or receptionist does consistently.

15 sec
Scout

Texts Back in 15 Seconds

Every voicemail gets an instant SMS. They're still holding the phone. By the time your competitor would have called them back, the job is already on your calendar.

7-day
Chase

Follows Up Until The Job Is Booked

Quoted but no answer? Chase pings them on day 1, 3, and 7 with personalized SMS. Stale quotes get warmed back up automatically while you focus on the next job.

Reactivate
Max

Reactivates Past Customers Automatically

Max reaches out to every past customer with seasonal maintenance reminders, service anniversary follow-ups, and maintenance plan offers. The average HVAC company recovers $12,000 to $40,000 per year from customers they already own. Something no business owner has time to do manually.

The math

What CrewBooked actually replaces.

Costing you now
What you are paying for now
Full time receptionist
$3,000 to $4,000 per month
VA for after hours
$800 to $1,200 per month
Missed calls
$1,200 per job × 5 per week = $6,000 per month lost
Past customers never contacted
$12,000 to $40,000 per year idle
Owner time chasing leads manually
10+ hours per week
Monthly cost of doing nothing
$25,000+
See if your business qualifies
Included
What CrewBooked handles
Every inbound call
answered and upsold
Every missed call
texted back in 15 seconds
Every quote
followed up automatically for 7 days
Every past customer
reached out to every season
Every season
maintenance reminders go out automatically
How it works

From missed call to booked job to repeat customer. On autopilot.

01

Call comes in

Riley answers on ring 2. Qualifies the lead, captures the issue, books the slot, and recommends the maintenance plan.

02

Call goes missed

Scout fires a text in 15 seconds before they call your competitor.

03

Lead goes quiet

Chase pings them on day 1, day 3, and day 7 until the job is booked.

04

Job is done

Max logs the customer and schedules their next seasonal outreach automatically.

05

You show up

Truck loaded. Job confirmed. Calendar full. You focus on the work.

Everything included

The complete system.

This is not a receptionist. This is your entire front office.

24 hour call answering and upselling on every call
15 second missed call text back
7 day automated follow-up sequence
Past customer reactivation campaigns
Seasonal maintenance reminders (Spring, Summer, Fall, Winter)
Maintenance plan promotion on every call
Monthly revenue recovery report
Seasonal system updates 4 times per year
Ongoing optimization and monitoring
Monthly performance report
Seasonal knowledge base updates 4 times per year
Ongoing Riley optimization
Priority support via text or email
Quarterly strategy review
Our setup process

Our 6-Layer Setup Process.

Most agencies connect a phone number and call it a day. We spend two to three hours building your CrewBooked team before anything goes live.

Layer 01
Business Identity and Brand Voice
Layer 02
Services and Pricing Knowledge Base
Layer 03
Custom FAQ Library
Layer 04
Calendar and Booking Logic
Layer 05
No-Show and Follow-Up Automation
Layer 06
Escalation and Human Handoff Rules
Add-on
Max Setup. Past Customer Reactivation

Available as an add-on after your core system goes live. We import your customer list, build your seasonal campaigns, and launch your reactivation sequences within 7 business days.

Why we built this

Every day an HVAC owner goes to work they lose money in three directions at once. A new customer calls while they are on a roof and nobody answers. A hot lead from last week never heard back and hired someone else. A customer they serviced last spring never got a follow-up and is now on a competitor's maintenance plan.

I built CrewBooked because that story does not have to be yours.

You built your business to work jobs. Not chase leads. Not lose customers. Not leave money on the table.

Founder, CrewBooked.ai

If you're thinking "will this actually work for my business", that's exactly why we built the qualification process. We don't take every business. We review your call volume, your average job value, and your current follow-up gaps before we build anything. If we can't show you a clear path to recovering more than what you pay us, we'll tell you. Fill out the form and we'll watch your personalized video showing exactly what we'd build for you.

Qualification

See if your business qualifies.

Nine quick questions. We review your business personally and send you a video within 24 hours showing exactly what we would build for you.

Guarantee
48-Hour Deployment Guarantee
Your core system, Riley, Scout, and Chase, goes live within 48 hours of completing your intake. Your Max reactivation campaigns are built and launched within 7 business days.
No spam. No sales call. Watch for your personalized video within 24 hours.
FAQ

Common questions.

Does this work if I already have a receptionist?+
Yes. Riley handles after-hours calls, job-site calls, and overflow. More importantly Riley recommends maintenance plans and upgrades on every single call. Something your receptionist does not do consistently.
Do I still need to hire a receptionist or VA?+
No. Riley handles everything a receptionist or VA would do. Answering calls, capturing leads, booking appointments. And does one thing they never do consistently. Riley upsells on every single call. Maintenance plans, filter replacements, system upgrades. Every time. Without fail. Most HVAC owners spend $800 to $2,000 a month on a receptionist or VA. Riley costs a fraction of that and never has an off day, never forgets to upsell, and never misses a call at 9pm on a Saturday.
How fast does it go live?+
48 hours. We handle the entire setup using a two and a half hour discovery process across six layers of your business.
What happens when Riley cannot answer a question?+
Riley captures the lead, takes their information, and flags it for you immediately. No lead falls through.
Do I have to sign a contract?+
No contract. No lock-in. Cancel anytime.
Will this work in my city?+
Yes. CrewBooked works anywhere in the United States.
What does Riley actually say when upselling?+
Riley is trained on your specific services and pricing. When someone calls for a repair Riley mentions your maintenance plan naturally before ending the call. When someone books a tune-up Riley recommends a filter replacement or air quality check. It sounds like your best salesperson. Not a robot.
Does this work with Jobber or Housecall Pro?+
Yes. CrewBooked works alongside the software you already use. Riley captures the call and books the appointment. That information feeds directly into your existing system. If you use Jobber we connect natively. If you use Housecall Pro we connect through a simple integration. You do not need to change anything about how you currently run your business. CrewBooked plugs in on top of what you already have.
No sales call needed

Stop bleeding jobs.
Start booking them.

Fill out a short form. We review your business. You get a personalized video showing exactly how much revenue you are losing and how we stop it. No calls. No pitch decks. No wasted time.

No contract. Cancel anytime.
Setup in 48 hours. Starts working immediately.
48-hour deployment guarantee or your money back.